This policy applies to applicants for roles at A&M who are resident within the European Union, European Economic Area or Switzerland.
Alvarez & Marsal Holdings, LLC ('A&M', we”, “our”, “us”) is the data controller for the information you provide during the process unless otherwise stated. If you have any queries about the process or how we handle your information please contact us at email@example.com.
What will we do with the information you provide to us?
All the information you provide during the process will only be used for the purpose of progressing your application, or to fulfil legal or regulatory requirements if necessary.
We will only share personal data with others when we are legally permitted to do so. When we share data with others, we put contractual arrangements and security mechanisms in place to protect the data and to comply with our data protection, confidentiality and security standards.
We are a global professional services firm and use third parties located in other countries to help us run our business. This includes countries outside the European Union ("EU") and to countries that do not have laws that provide specific protection for personal data. We have taken steps to ensure all personal data is provided with adequate protection and that all transfers of personal data outside the EU are done lawfully. Where we transfer personal data outside of the EU to a country not determined by the European Commission as providing an adequate level of protection for personal data, the transfers will be under an agreement which covers the EU requirements for the transfer of personal data outside the EU, such as the European Commission approved standard contractual clauses. We will not share any of the information you provide during the recruitment process with any third parties for marketing purposes. The information you provide will be held securely by us and/or our data processors whether the information is in electronic or physical format.
We will use the contact details you provide to us to contact you to progress your application. We will use the other information you provide to assess your suitability for the role you have applied for.
What information do we ask for, and why?
We do not collect more information than we need to fulfil our stated purposes and will not retain it for longer than is necessary.
The information we ask for is used to assess your suitability for employment. You do not have to provide what we ask for but it might affect your application if you do not.
If you use our online application system, this will be collected by a data processor on our behalf (please see below).
We ask you for your personal details including name and contact details. We will also ask you about your previous experience and education. Our Talent Acquisition team will have access to all of this information.
You will also be asked to provide equal opportunities information. This is not mandatory information – if you do not provide it, it will not affect your application. This information will not be made available to any staff outside of our Talent Acquisition team, including hiring managers, in a way which can identify you. Any information you do provide, will be used only to produce and monitor equal opportunities statistics.
Our Talent Acquisition team and hiring managers shortlist applications for interview. They will be provided with your name, contact details and information you have disclosed during the application process, but not with your equal opportunities information if you have provided it.
We might ask you to participate in assessment days; complete tests or occupational personality profile questionnaires; and/or to attend an interview – or a combination of these. Information will be generated by you and by us. For example, you might complete a written test or we might take interview notes.
If you are unsuccessful following assessment for the position you have applied for, we may ask if you would like your details to be retained in our talent pool for a period of 12 months which may mean that you will be considered for any further relevant vacancies in this period.
If we make a conditional offer of employment we will ask you for information so that we can carry out pre-employment checks directly or via our third-party vendor HireRight. You must successfully complete pre-employment checks to progress to a final offer. We are required to confirm the identity of our staff, their right to work in the applicable jurisdiction and seek assurance as to their trustworthiness, integrity and reliability.
You will therefore be required to provide:
- Proof of your identity and address – you will be asked to attend our office with original documents, we will take copies.
- Proof of your qualifications.
- You will be asked to agree to a criminal record check (as permitted by law).
- We will provide your email address to Hire Right who will contact you to complete an application for a Basic Criminal Record check via the Disclosure and Barring Service, or Access NI, which will verify your declaration of unspent convictions.
- Personal Referees whom we will contact directly to obtain references.
Here is a link to their privacy notice.
Once pre-employment checks are successfully completed, we will also ask you for the following:
- Bank details – to process salary payments
- Emergency contact details – so we know who to contact in case you have an emergency at work
- National Insurance Number or equivalent
Post start date
Our Code of Conduct requires all staff to declare if they have any potential conflicts of interest. When you complete a declaration, the information will be held on your personnel file.
Use of data processors
Data processors are third parties who provide elements of our recruitment service for us. We have contracts in place with our data processors. This means that they cannot do anything with your personal information unless we have instructed them to do so. They will not share your personal information with any organisation apart from us. They will hold it securely and retain it for the period we instruct.
If you use our online application system, you will provide the requested information to Workday who provide this online service for us. Once you click ‘apply now’ you will be taken to Workday website and they will hold the information you submit but A&M will have access to it.
If you accept a final offer from us, some of your personnel records will be held on Workday which is an internally used HR records system.
Here is a link to their privacy notice:
If you are employed by A&M, relevant details about you will be provided to our payroll services provider. This will include your name, bank details, address, date of birth, National Insurance Number and salary. Details of A&Ms payroll service provider will be made available to you via the employee portal on Workday.
Likewise, your details will be provided to the administrators of the A&M Pension Scheme. You will be auto-enrolled into the pension scheme after the qualifying period and details provided to Pension will be your name, date of birth, address, National Insurance number, employee ID and salary. Your bank details will not be passed to pension administrators at this time. Details of the pension administrators will be provided at the time of enrolment via the employee portal on Workday.
CEB (now Gartner)
CEB (now Gartner) provide online testing for us. If we ask you to complete one of these tests, you will be provided with a link to the test. Your answers will be provided to and held by CEB (now Gartner).
Here is a link to their privacy notice.
Profiling for Success (PFS)
Profiling for Success provide online testing for us. If we ask you to complete one of these tests, you will be provided with a link to the test. Your answers will be provided to and held by Profiling for Success.
Here is a link to their privacy notice.
External recruitment organisations
For some vacancies, we advertise through external recruitment organisations who will collect the application information and might ask you to complete a work preference questionnaire which is used to assess your suitability for the role you have applied for, the results of which are assessed by recruiters. Information collected by external recruitment organisations will be retained in accordance with their published retention policy.
How long will A&M retain your information for?
If you are successful, the information you provide during the application process will be retained by us as part of your employee file for the duration of your employment and for a maximum of 6 years following the end of your employment. This includes your criminal records checks where permitted by law, fitness to work, records of any security checks and references.
If you are unsuccessful at any stage of the process, the information you have provided until that point will be retained for a maximum of 3 years from the closure of the application.
Information generated throughout the assessment process, for example interview notes or responses to written tests, is retained by us for a maximum of 3 years following the closure of the application.
Equal opportunities information is retained for a maximum of 3 years following the closure of the application whether you are successful or not.
How we make decisions about recruitment?
Final recruitment decisions are made by hiring managers and members of our Talent Acquisition team. All the information gathered during the application process is taken into account.
CEB or PFS online testing is marked and a result is generated automatically. However, if you wish to challenge the mark you have received, the result can be checked manually.
You can ask about decisions made about your application by speaking to your contact within our Talent Acquisition team or by emailing firstname.lastname@example.org.