RECRUITMENT PRIVACY NOTICE
FOR
CANADA
Effective Date: April 1, 2024
Alvarez & Marsal Holdings, LLC, together with its subsidiaries, including Alvarez & Marsal Canada ULC and Alvarez & Marsal Canada Securities ULC (“A&M Canada”) (together, “A&M”, “we”, “our”, “us”), is providing this Recruitment Privacy Notice for Canada (“Canada Recruitment Privacy Notice”).
This Canada Recruitment Privacy Notice applies solely to individuals who reside in Canada (“personnel” or “you”) with respect to the collection, use, storage, transmission, disclosure, and/or disposal of personal information by A&M: (i) about you in the context of your role as a job applicant to A&M (collectively, “application-related information”). For purposes of this Canada Recruitment Privacy Notice, the term “job applicant” includes individuals who (i) apply for a position with A&M, (ii) join the A&M Talent Network without applying for a specific position, (iii) are recruited by A&M, (iv) are presented as candidates to A&M by third parties, such as executive recruiters or staffing agencies, or (v) contact A&M to enquire about potential roles.
If you enter into a relationship with us as an employee, officer, manager, director, partner, or independent contractor or other category of worker, then a separate Workplace Privacy Notice will be provided to you.
This Canada Recruitment Privacy Notice describes:
- The categories of personal information we collect.
- The categories of sources from which we collect personal information.
- Our use of personal information.
- Our disclosure of personal information.
- Transfers of personal information outside of Canada.
- Confidentiality and security of personal information.
- Your privacy rights.
- Retention of personal information.
- Changes to this notice.
- How to contact us.
We will only use your personal information in accordance with this Canada Recruitment Privacy Notice unless otherwise required or permitted by applicable law. We take steps to ensure that the personal information that we collect about you is adequate, relevant, not excessive, and used for the specified purposes.
This Canada Recruitment Privacy Notice does not constitute or form any part of an employment, directorship, ownership, partnership, independent contractor or any other type of agreement with us or confer any contractual right on you or place any contractual obligations on us.
1. Categories of Personal Information We Collect
As used in this Canada Recruitment Privacy Notice, the following definitions shall apply:
- “Personal information” means information about an identifiable individual. Personal information does not include anonymized information.
- “Sensitive personal information” means personal information that entails a high level of reasonable expectation of privacy due to its nature or the context of its use or communication, including but not limited to: (i) health or medical data; (ii) financial data; (iii) race or ethnicity; (iv) religion; (v) political opinions; (vi) genetic data; (vii) biometric data; and (viii) sex life or sexual orientation.
Except where prohibited by (and subject to the requirements of) applicable laws, we may collect the following categories of personal information:
- Personal Details – e.g., name, contact details (address, telephone, email), age, date of birth, passport or other government ID, proof of eligibility to work and details of any work permit application.
- Photographs – e.g., your “headshot” and other photographs (including those incorporated into other documents).
- Education and Professional Qualifications – e.g., resume/CV and any cover letter, professional history, education, qualifications, references, licences and certifications, language skills, professional affiliations, and other information you provide as part of the recruitment process.
- Work Experience – e.g., job title, office (country, city), business unit, job description, dates of service, category (e.g., full/part-time), reporting lines, travel, relocations, and terms and conditions of your employment, partnership, or other agreement, each in relation to your current and prior employer(s), as the context requires.
- Background Checks – e.g., education, employment, government sanctions and enforcement, identify verification, adverse media, conduct, address verification, directorships, professional qualifications, credit history, and civil litigation and criminal records.
- Demographic, Family and Household Data – e.g., marital / familial status, dependent information, language, family composition, veteran or military status, and family education, employment, and income history. We may also, on a purely voluntary basis in the context of diversity, equity & inclusion initiatives, collect race, ethnicity, national origin, religion, gender (including gender identity or expression), sexual orientation information.
- Interview or Assessment Data – e.g., any information you provide to us or generated during an interview or assessment, such as recordings made or taken during live or online interviews, responses to online or written tests, and business plans.
- Compensation, Benefits and Other Financial Data – e.g., information relating to your compensation and benefits with prior employers, and to your expectations at A&M.
- Building and Office Access Control Systems and CCTV Data – e.g., logs and security camera footage relating to building, office and restricted zone access.
2. Sources of Personal Information
Except where prohibited by (and subject to the requirements of) applicable laws, we may collect personal information about you from multiple sources, including:
- Directly from you: We collect information directly from you during the recruiting process and throughout the course of your candidacy or application to A&M, including if you (i) apply for a position with A&M, (ii) join the A&M Talent Network without applying for a specific position, (iii) are recruited by A&M, (iv) are presented as a candidate to A&M by third parties, such as executive recruiters or staffing agencies, or (v) contact A&M to enquire about potential roles.
- External parties: We collect information from our suppliers (e.g., recruitment / staffing agencies, qualifications testing consultants, criminal and credit background check providers, clients, former employers, universities, named referees, professional certifications, and If you cause your job application or other personal information to be shared with us through a third-party application (e.g., LinkedIn or a job board), we consider that information as having come from an external party.
- Electronic means: We collect information from logs and security camera footage relating to building, office and restricted zone access.
- Government entities: We collect information from courts, regulators, and other government
3. Use of Personal Information
Except where prohibited by (and subject to the requirements of) applicable laws, we may collect and use your personal information for the following purposes:
- Recruiting / talent acquisition (including managing our talent network; managing the application, interview, candidate assessment, and job offer processes; maintaining a pool of qualified candidates to consider for future opportunities; and, maintaining a record of our recruitment decisions).
- Background and reference checks (pre-hire).
- Diversity and inclusion, including non-discrimination in hiring, equality of opportunity or treatment, promoting and maintaining a diverse workforce, and reporting statistics to government agencies).
- Ensuring compliance with laws and A&M policies, including but not limited to non-discrimination and equal opportunity employment.
- Establishment, exercise, or defence of legal claims.
- Managing and monitoring access to A&M offices and restricted zones.
- In connection with the sale of all or a part of our business, our assets, or a reorganization or combination of our organization with another organization.
- Any other lawful purpose reasonably related to your role as a job applicant to A&M.
4. Disclosure of Personal Information
Except where prohibited by (and subject to the requirements of) applicable laws, we may disclose your personal information to:
- Other members of our group of companies, including but not limited to Alvarez & Marsal Holdings, LLC and its subsidiaries, for the purposes set out in this Canada Recruitment Privacy Notice and as necessary to perform our employment contract with you and to administer our business. These affiliates may be located outside of Canada.
- Our employees, contractors, and other personnel, in accordance with their roles and responsibilities.
- Our service providers, including but not limited to information technology / operating systems and platforms; background screening providers; etc.
- Government entities, including courts, regulators, law enforcement, or tax authorities, or to other constituents in a litigation, in each case where required or permitted by law. In some cases, in accordance with applicable law, it may not be possible to notify you in advance about the details of such disclosures. A&M will use reasonable efforts to disclose the minimum personal information necessary in such cases.
- Our accountants, lawyers, and other professional advisors.
- Other third parties where reasonably related to your role as a job applicant to A&M.
- Other persons or entities in connection with the sale of all or part of our business, or a reorganization or combination of our business with another organization
- For additional purposes with your consent where such consent is required by law.
5. Transfers of Personal Information Outside of Canada
Except where prohibited by (and subject to the requirements of) applicable laws, A&M Canada may transfer your personal information to the United States and other jurisdictions in which the privacy laws may provide different levels of privacy protection as compared to Canada, as necessary for the purposes set out in this Canada Recruitment Privacy Notice.
The measures that we use to protect personal information are subject to the legal requirements of the jurisdictions to which we transfer personal information, including lawful requirements to disclose information to law enforcement and government agencies in those countries.
6. Confidentiality and Security
We have implemented appropriate physical, technical, and organizational security measures reasonably designed to limit access to your personal information to only those A&M personnel and third parties who have a legitimate need to know and use your personal information, and to protect your personal information against accidental loss and unauthorized access, use, alteration, or disclosure. We maintain practices and policies to protect your personal information, which provide a framework for our safeguarding and destruction of personal information and define roles and responsibilities for handling personal information throughout its lifecycle. For additional information about our information security policies, please contact us using any of the methods provided in Section 10.
7. Your Privacy Rights
You have certain rights in relation to the personal information we hold about you. Where we collect, use or disclose your personal information on the basis of your consent, you have the right to withdraw your consent at any time. (Note, any such withdrawal of consent will not affect the lawfulness of our collection, use or disclosure based on consent before such withdrawal.)
In addition, depending on the provincial or territorial jurisdiction in which you reside, you may have rights including those as generally described below; however, in each case your rights are subject to the specific requirements of applicable data protection laws and any exemptions that may apply including, but not limited to, our compliance with a legal obligation or as necessary to establish, exercise or defend against legal claims.
- Access: The right to receive copies of your personal information and information about how we use and share your personal information.
- Rectification: The right to correct any inaccurate or incomplete personal information.
- Erasure: The right to request deletion of your personal information where the personal information is obsolete or no longer necessary for the purpose for which we originally collected or processed it.
To exercise any of your privacy rights, or to submit any request or complaint regarding the processing of your personal information, please contact us in writing using any of the contact methods provided in Section 10.
Please note, to help protect your privacy and maintain security, we may take steps to verify your identity before complying with your request. For example, we may require you to provide your name, additional contact details, and the nature of your relationship with A&M. In addition, if you ask us to provide you with specific pieces of personal information or to delete information that we deem to be sensitive, we may require you to sign a declaration under penalty of perjury that you are the data subject whose personal information is the subject of the request. If you designate an authorized agent to exercise your privacy rights on your behalf, we may require proof (your signed permission) demonstrating that you authorized the agent to act on your behalf; and, further, we may require you to verify your own identity and confirm that you authorized the agent to submit the request on your behalf. We may deny any request submitted by an agent that does not meet these requirements.
We may charge you a fee to access your personal information; however, we will notify you of any fee in advance.
Applicable law may allow or require us to refuse to provide you with access to some or all of the personal information that we hold about you, or that we have destroyed, erased, or made anonymous in accordance with our record retention policies and practices. If we cannot honor your request, we will inform you of the reasons why, subject to any legal or regulatory restrictions.
8. Retention of Personal Information
We may retain your personal information for as long as reasonably necessary to fulfill the purposes for which we collected it. Typically, we will retain your personal information for the duration we are considering your candidacy or application. If your candidacy or application is successful, we will retain and use your personal information in accordance with any employment-related privacy notices we provide to you. If your candidacy or application is unsuccessful for any reason, we will retain your personal information for purposes of maintaining a record of our recruitment decision, and to consider you for future opportunities (provided you may request deletion from our candidate pool at any time by contacting us as specified below).
We will retain your personal information for the longer of the applicable statutes of limitations (to enable us to establish, exercise or defend against legal claims) or any mandatory periods specified by applicable laws (including but not limited to labor and employment and tax reporting laws).
Following these retention periods, we will securely destroy your personal information in accordance with our deletion policies and procedures.
Under some circumstances we may anonymize your personal information so that it can no longer be associated with you. We reserve the right to use such anonymous and de-identified data for any legitimate business purpose without further notice to you or your consent.
9. Changes
We may update this Canada Recruitment Privacy Notice from time to time at our discretion. If the changes we make are material, or we intend to use your previously collected personal information for a new purpose that differs from the purposes described in this Canada Recruitment Privacy Notice or at the time of collection, we will provide you with additional notice and, if legally required, seek your consent.
10. Contact Us
To exercise any of your privacy rights, or to submit any request or complaint regarding the processing of your personal information, please contact us at:
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Accountable Organization |
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A&M Talent Acquisition |
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Online / webform |
Click here |
Our practice is to provide methods that permit A&M to process requests or complaints regarding the processing of your personal information as efficiently as possible.
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